Tycho Brahe Museum
How a seasonal museum improved fairness and transparency in summer scheduling.
Tycho Brahe Museum: Fair staffing through a high-intensity summer season
On Ven, every summer week matters. The museum needed planning that handles shifting availability, staggered start dates, and strict fairness expectations.
Tycho Brahe Museum operates with strong seasonality. During summer, the team scales up with many seasonal workers, often students, together with extra workers such as pensioners and enthusiasts.
At the same time, the permanent team is small, usually one or two employees. That makes scheduling quality a key operational capability, not an administrative detail.
The planning challenge
Staffing had to account for known absences, exam periods, and different feasible start dates. Manual spreadsheet planning offered limited traceability and made it hard to explain why some workers received more hours than others.
What had to be handled each season
- Seasonal workers with changing week-by-week availability.
- Students unable to start on the same date due to exams.
- Extra workers available only on selected days or time windows.
- A fairness requirement for hour distribution because summer wages are essential income for many workers.
How Schedulyn was used
1. Demand and team setup
The museum entered staffing demand by week and shift, together with the full worker roster.
2. Constraints and conditions added
Known absences, availability limits, and mandatory assignments were captured directly in the plan.
3. Schedule calculated and refined
Schedulyn generated an optimized baseline schedule that could be adjusted quickly when conditions changed.
"For many seasonal workers, this is their main income during summer. Fair distribution of hours is essential."
"We can account for exam periods and known absences from day one, without losing transparency or speed."
Operational outcomes
- Less time from demand planning to a working schedule.
- Clearer reasoning behind hour allocation across workers.
- Reduced manual rework when availability changes.
- Higher transparency for both management and seasonal staff.